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BODEGAS VIRTUS, S.L. Data Protection Policy

Who is responsible for processing your data?

The data controller for the processing of data related to the management of users, customers, potential customers, collaborators, and suppliers is BODEGAS VIRTUS, S.L., with registered address at Pago de la Fuentecilla S/N, 47313 Aldeayuso (Valladolid), Spain, and CIF B86838711.

For matters related to our data protection policy, you can contact us at:

Additionally, we inform you that in the processing of data for User, Customer, and Supplier management, there are no joint data controllers.

What type of data do we collect about you and how do we obtain it?

The categories of personal data processed by BODEGAS VIRTUS, S.L. include:

  • Identification data
  • Postal or email addresses
  • Commercial information
  • Economic and transaction data
  • Image

We do not process any specially protected data.

All the above-mentioned data has been obtained either directly from you through a commercial offer, contractual proposal, or similar interaction, or from your company when providing identification and other necessary information for the execution of the contractual relationship between the parties.

It is your responsibility or that of your company to provide us with updated data in case of any modifications.

Regarding job candidates, we obtain data either through:

  • Submission of a CV directly from the applicant.
  • Candidate applications received through a job portal, in which case you have previously authorized the transfer of your data to our company by uploading your CV to the platform.

How long will we keep your data?

Personal data related to individuals associated with potential customers, existing customers, and suppliers collected by BODEGAS VIRTUS, S.L. through various contact forms and information collection methods will be retained until the data subject requests its deletion.

The data provided by our customers and suppliers will be stored as long as the business relationship remains active, always respecting the minimum legal retention periods established by applicable regulations.

In any case, BODEGAS VIRTUS, S.L. will retain your personal data for a reasonable period of time, considering our need to:

  • Respond to inquiries or resolve issues
  • Improve services
  • Activate new services
  • Comply with legal requirements

This means we may retain your personal data for a reasonable period even after you have stopped using our products or website. Once this period has ended, your personal data will be permanently deleted from all systems of BODEGAS VIRTUS, S.L.

For what purpose and on what legal basis do we process your data?

At BODEGAS VIRTUS, S.L., we process the data provided by individuals in order to manage various activities related to sales procedures, after-sales service, supplier management, visitor management, candidate management, and other operational processes.

We use your data to carry out the following actions, based on the corresponding legal basis:

Regarding the referenced legal basis, you are required to provide your personal data. If you do not provide your personal data, we will be unable to execute your contract, fulfill legal obligations, or comply with public authority requirements.

We do not create commercial profiles based on the information provided, and consequently, we do not make automated decisions about you based on a commercial profile.

Who will your data be shared with?

BODEGAS VIRTUS, S.L. will never share your personal data with any third-party company for direct marketing purposes, unless you have explicitly authorized us to do so.

However, we may provide your personal data to public administration bodies and competent authorities if BODEGAS VIRTUS, S.L. receives a legal request from such authorities. Additionally, we may disclose your data when, in good faith, we believe it is reasonably necessary to:

  • Comply with a legal process.
  • Respond to claims or legal demands.
  • Protect the rights of BODEGAS VIRTUS, S.L., its customers, or the general public.

Your personal data, or that of third parties provided by you or your company, will not be shared with or disclosed to third parties, except when legally required. BODEGAS VIRTUS, S.L. is solely responsible for the processing and safekeeping of your data.

BODEGAS VIRTUS, S.L. may share your data with third-party service providers such as:

  • Internet service providers that help manage our website.
  • IT support and maintenance companies.
  • Logistics companies.
  • Accounting, tax, and legal advisory firms.

In all cases, these third parties must maintain the same level of security as BODEGAS VIRTUS, S.L. regarding your personal data. When necessary, they will be legally bound to keep your data private and secure and to use it only according to the specific instructions of BODEGAS VIRTUS, S.L..

We confirm that our company does not carry out international data transfers for the management of Users, Customers, or Suppliers.

What are your rights as a data subject?

Any individual has the right to confirm whether BODEGAS VIRTUS, S.L. is processing their personal data.

Specifically, data subjects can exercise the following rights:

  • Right of Access – Request access to their personal data and receive it in a commonly used, machine-readable format if the processing is carried out electronically (right to data portability).
  • Right to Rectification – Request the correction of inaccurate data.
  • Right to Erasure (Right to be Forgotten) – Request the deletion of their data when it is no longer necessary for the purposes for which it was collected.
  • Right to Restriction of Processing – Request that data processing be limited in certain circumstances.
  • Right to Object – Object to the processing of their data in certain situations, particularly based on their specific circumstances.
  • Right to Withdraw Consent – Withdraw previously given consent at any time, without affecting the lawfulness of processing prior to withdrawal.

BODEGAS VIRTUS, S.L. will cease processing personal data unless there are compelling legitimate reasons, or unless processing is necessary for the exercise or defense of legal claims or falls under exceptions established by applicable law.

How to Exercise Your Rights

To exercise any of these rights, you may submit a written request using the contact details provided in Section 1 (“Data Controller”) of this Privacy Policy.

For identity verification purposes, BODEGAS VIRTUS, S.L. reserves the right to request proof of identity, unless verification can be carried out by other means.

Filing a Complaint

If you are not satisfied with the response regarding the exercise of your rights, you also have the right to file a complaint with the Spanish Data Protection Agency (AEPD):

Spanish Data Protection Agency (AEPD)
Address: C/ Jorge Juan, 6 – 28001 Madrid, Spain
Phone: 901 100 099 / 912 663 517

User Data Protection on the Website

In compliance with Regulation (EU) 2016/679, BODEGAS VIRTUS, S.L. informs users that the personal data collected through the website (such as the data provided in completed forms and metadata associated with these forms, including date, time of submission, IP address, etc.) will be processed for the purposes specified in each data collection form on our website.

This data processing is based on the user’s consent. By clicking the “SEND” button, the User expressly consents to the processing of their data by BODEGAS VIRTUS, S.L..

Additionally, unless legally required or with explicit user consent, BODEGAS VIRTUS, S.L. will not share personal data with third parties.

Users may exercise their rights of access, rectification, or deletion of data, as well as other rights recognized in this document and regulated under Regulation (EU) 2016/679, by submitting a written request using the contact details provided in Section 1, “Data Controller.”

Furthermore, in accordance with Law 34/2002, of July 11, on Information Society Services and Electronic Commerce, BODEGAS VIRTUS, S.L. is committed not to send advertising via email without first obtaining the explicit consent of the recipient. The user may opt out of receiving advertising by selecting the appropriate checkbox.

Additional Information on Our Privacy Policy

8.1 Security Measures

BODEGAS VIRTUS, S.L. adopts the security measures required by current European and Spanish data protection regulations, taking into account:

  • The state of the art
  • Implementation costs
  • The nature, scope, context, and purpose of the data processing described
  • The varying probability and severity of risks to your rights and freedoms

8.2 Processing of Minors’ Data

Under Regulation (EU) 2016/679 and Organic Law 3/2018 on Personal Data Protection and Digital Rights Guarantee (LOPDGDD), minors over the age of 14 may consent to information society services, such as:

  • Registering on a forum
  • Filling out a contact form

However, BODEGAS VIRTUS, S.L. is responsible for verifying the accuracy of the minor’s declared age.

For minors under the age of 14, data collection will always require the explicit consent of parents or legal guardians.

8.3 Modifications to Our Data Protection and Privacy Policy

BODEGAS VIRTUS, S.L. may occasionally update and modify this Data Protection Policy for Customers, Suppliers, and Users. Please review this section regularly to stay informed of any changes and how they may affect you.

8.4 Why is it necessary to accept this Data Protection and Privacy Policy?

This section provides clear and accessible information about:

  • The types of data BODEGAS VIRTUS, S.L. collects from users, potential customers, existing customers, and suppliers
  • The purposes of data processing
  • The rights granted to you under data protection regulations
  • How to exercise those rights

By deliberately submitting your personal data through our contact methods or by initiating a business relationship with us, we consider that you acknowledge and accept the processing of your personal data as described in this policy.

Your personal information will only be used for the purposes for which you have provided it, or as permitted by applicable national or regional regulations.

However, please note that refusing to provide certain requested data may impede the execution of the contractual relationship, potentially leading to serious consequences regarding the services provided under the commercial agreement between the parties.

If you have any questions about this Data Protection Policy for Users, Potential Customers, Customers, and Suppliers of BODEGAS VIRTUS, S.L., please contact us using the contact details provided in Section 1, “Data Controller.” We will be happy to assist you and address any additional inquiries.

Applicable Legislation

This Data Protection Policy will be governed at all times by the provisions of Spanish and European legislation on personal data protection and privacy.